7pm in the KP Club Lounge

Any member desirous of moving a resolution at the annual general meeting shall give notice in writing, to the secretary, not less than three weeks before the date of such meeting.

Committee Roles

President

• Oversee the management of all club activities
• Set up an effective business plan by delegating roles with full job descriptions to committee members
• Ongoing development of a successful business plan
• Preside over monthly meetings
• Support and help all committee members
• Work with the committee to bring new and innovative concepts to the club
• Act as a facilitator for club activities
• Speak at special events such as prizegivings and club dinner
• Responsible for employed staff
• Help all members to feel part of a “great” team
• Focus on improving weakness in the club, such as sponsorship, new member development.
• Manage committee and/or executive meetings
• Manage the annual general meeting
• Represent the club at local, regional and national levels
• Ensure the planning and budgeting for the future is carried out in accordance with the wishes of the members

Vice President

• Liase with and assist Club Captain
• Maintain Communication with Sponsors
• Follow up sponsorship opportunities.
• Step in when President not available
• Support the President

Club Captain x2

• Helping with new members
• Organising interclub
• SuperChamps- organising teams and coach/managers
• Run club events in conjunction with other Club Captain – Business House, Club Champs, Club Night, Prizegiving and other as required.
• Report on these areas at meetings

Club Manager (club employee)

• Prepare the agenda for club meetings in consultation with the Chairperson
• Make arrangements including venue, date, times and hospitality for club meetings
• Send adequate notice of the meetings
• Collect and collate reports from office bearers
• Call for and receive nominations for committees and other positions for the club AGM
• Take the minutes of meetings
• Write up the minutes as soon as possible after the meeting
• Read, reply and file correspondence promptly
• Collate and arrange for the printing of the annual report
• Maintain registers of members’ names and addresses, life members and sponsors
• Maintain files of legal documents such as constitutions, leases and titles
• Act as the public officer of the club liaising with members of the public, affiliated bodies and government agencies
• With the District Association – process transfer applications; enter teams in competitions; represent the club at Association meetings; obtain Association sanction for club events; communicate information between the District Association and club members, such as event deadlines
• Other tasks: handle bookings and entries; supervise uniforms; respond to general duties as directed by the club committee
• Monitor stock levels of bar products

Maintenance Manager

• Responsible for the upkeep and maintenance of the club and grounds
• Liaises at monthly committee meetings on maintenance requirements.
• Liaises with Club Managers re repairs and tradesmen as required
• Identify problems
• Keep WOF up to date on building
• Develop outside features
• Look after keys and locks/security (except key tags)

Junior Convenor

• Promote junior squash
• Provide coaching opportunities
• Provide competition opportunities
• Maintain junior ladder
• Junior nights training
• Identify advanced squash for competition and coaching opportunities
• Enlist and roster coaching assistance
• Document junior nights
• Establish and maintain code of conduct
• Provide development and competition opportunities
• Organise and run Junior Tournaments

Bar Manager

• Liaises with the Club Managers re any private functions and ensures bar is stocked and chiller packed
• Encourages club members to do bar duty and interested club members to obtain Bar Managers Certificate
• Ensures that all aspects of the Club’s Liquor licensing laws are adhered to – such as signage, bar snacks, Hospitality Responsibility Notice
• Knowledge of Club’s emergency procedures
• Maintain bar facility
• Monitor bar prices and report to committee
• Help with bar rosters
• Training of bar staff

Treasurer

• Prepare a budget and monitor it carefully
• Keep the club’s books up-to-date
• Keep a proper record of all payments and monies received
• Make sure financial reports are available and understood at all committee meetings
• Show evidence that money received is banked and documentation provided for all money paid out
• Ensure that information for an audit/review is prepared each year (if required)
• Arrange the audit/review (if required)
• Give Treasurer’s report at regular meetings and when required
• Produce an annual financial report
• Support the Office Staff with sending out accounts and paying the bills

Tournament Controller

• Organise graded tournaments
• Ensure entertainment and food are organised
• Liaise with relevant people to ensure posters are out and setup is done prior to tournament starting

Committee Member

• Attend meetings

Liaise and support other committee roles